LOS ANGELES WEDDING VIDEO PLANNING / CONFIRMATION EMAIL SAMPLE
Are you ready for the big day? :) We only have less than two weeks left before your wedding and I wanted to confirm a few things (if that's okay):
- Your videographer will arrive at 3:45pm or earlier to start filming at 4:00pm. Your final payment ($273) is due in cash at 3:45pm. Your wedding videographer will look for you as soon as he gets there. Please note that we have a cash only policy for all payments processed on the day of the event and checks or credit cards will not be accepted due to processing fees and clearance times. Our technicians are not allowed to start setting up until they have the payment.
- The coverage ends at 9:00pm. If things run late and you decide to add extra time, the price listed on the contract is $100 for each 30 minutes of extra coverage and it's cash only. Please note that your videographer is not authorized to negotiate the amount or make any decisions without my consent. Just in case you need to contact me on the day of the event, my direct cell phone # is 858-208-3562.
- Both ceremony and reception are going to be at the Beverly Banquet Hall, correct? Does your venue have a few different areas/rooms and a few different weddings or is it just your wedding? If they are going to have more than one wedding going on that day, could you please send me the exact name of the ceremony location and the exact name of the reception room? Thank you!
- Are there any parking directions that we need to be aware of? Please note that our clients are responsible for any parking fees.
- Do you have a timeline of events? If so, can you please email it to me?
- Since you've chosen to get a few closeup shots, please let your wedding photographer know that you will need 3-5 minutes with the videographer. The best time to do this is usually immediately after the ceremony.
- Would you like to record a short story about how you met your fiance/fiancee, how you fell in love and what you love the most about each other? If so, when do you think would be a good time for this?
- Have you had a chance to decide which song you want us to use for the 4-minute edited highlight trailer with music? If so, could please send me the YouTube link?
- Since we have a couple of extra cameras available on your date and I don't think anyone else is going to book, I would like to offer you the 3rd camera for $75 for the entire wedding (instead of $150). This would allow us to capture even more activities that you will enjoy watching after the wedding and it will give us lots of great backup footage for multi-camera editing. Please let me know if it's something you might be interested in. Thank you!
- Many couples have recently been adding our video booth/video guest book service (a continuously running camera mounted on a tripod with a sign: "Please leave a message for the newlyweds", set up during cocktail hour) and/or guest interviews (videographer walks around the tables during dinner and asks your guests to leave a video message for the newlyweds). I thought I should remind you about it just in case. We charge $100 for each other of these services or we can provide both of them for $150.
- Since you've chosen to get a full edited ceremony movie and a 30-minute edited reception highlight film, I would like to remind you that a small extra editing charge may apply if the total length is more than 30 minutes (as listed on the booking form).
- If you would like to consider hiring us to do the editing, our most recent video samples and prices are available here.
- Thank you for agreeing (on the booking form) to take 1 minute to record a short video message for our potential future clients. It's very nice of you and I really appreciate it. Your Los Angeles wedding videographer will ask you to do it right before he leaves.
Please let me know if you have any questions as well. We are very exited to be a part of your special day! And, once again, thank you for choosing us.
- Your videographer will arrive at 3:45pm or earlier to start filming at 4:00pm. Your final payment ($273) is due in cash at 3:45pm. Your wedding videographer will look for you as soon as he gets there. Please note that we have a cash only policy for all payments processed on the day of the event and checks or credit cards will not be accepted due to processing fees and clearance times. Our technicians are not allowed to start setting up until they have the payment.
- The coverage ends at 9:00pm. If things run late and you decide to add extra time, the price listed on the contract is $100 for each 30 minutes of extra coverage and it's cash only. Please note that your videographer is not authorized to negotiate the amount or make any decisions without my consent. Just in case you need to contact me on the day of the event, my direct cell phone # is 858-208-3562.
- Both ceremony and reception are going to be at the Beverly Banquet Hall, correct? Does your venue have a few different areas/rooms and a few different weddings or is it just your wedding? If they are going to have more than one wedding going on that day, could you please send me the exact name of the ceremony location and the exact name of the reception room? Thank you!
- Are there any parking directions that we need to be aware of? Please note that our clients are responsible for any parking fees.
- Do you have a timeline of events? If so, can you please email it to me?
- Since you've chosen to get a few closeup shots, please let your wedding photographer know that you will need 3-5 minutes with the videographer. The best time to do this is usually immediately after the ceremony.
- Would you like to record a short story about how you met your fiance/fiancee, how you fell in love and what you love the most about each other? If so, when do you think would be a good time for this?
- Have you had a chance to decide which song you want us to use for the 4-minute edited highlight trailer with music? If so, could please send me the YouTube link?
- Since we have a couple of extra cameras available on your date and I don't think anyone else is going to book, I would like to offer you the 3rd camera for $75 for the entire wedding (instead of $150). This would allow us to capture even more activities that you will enjoy watching after the wedding and it will give us lots of great backup footage for multi-camera editing. Please let me know if it's something you might be interested in. Thank you!
- Many couples have recently been adding our video booth/video guest book service (a continuously running camera mounted on a tripod with a sign: "Please leave a message for the newlyweds", set up during cocktail hour) and/or guest interviews (videographer walks around the tables during dinner and asks your guests to leave a video message for the newlyweds). I thought I should remind you about it just in case. We charge $100 for each other of these services or we can provide both of them for $150.
- Since you've chosen to get a full edited ceremony movie and a 30-minute edited reception highlight film, I would like to remind you that a small extra editing charge may apply if the total length is more than 30 minutes (as listed on the booking form).
- If you would like to consider hiring us to do the editing, our most recent video samples and prices are available here.
- Thank you for agreeing (on the booking form) to take 1 minute to record a short video message for our potential future clients. It's very nice of you and I really appreciate it. Your Los Angeles wedding videographer will ask you to do it right before he leaves.
Please let me know if you have any questions as well. We are very exited to be a part of your special day! And, once again, thank you for choosing us.